---
title: "Managing Your Articles: Viewing, Adding, and Editing Content"
url: "https://help.evolvedoffice.com/en/article/managing-your-articles-viewing-adding-and-editing-content"
language: "en"
last_updated: "2025-04-29T20:58:56.892Z"
---

# Managing Your Articles: Viewing, Adding, and Editing Content

## Introduction

The **Articles** section inside Evolved Office is where you can easily view, manage, and create marketing content. Whether you’re using ready-made articles, building your own, or leveraging AI assistance, this area provides flexible, powerful tools.

This guide walks you through:

-   Navigating the Articles page
-   Searching and filtering articles
-   Adding new articles (with optional AI tools)
-   Editing content across different layouts

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## Navigating the Articles Feature

When you access the **Articles** section (book icon 📚 on the left sidebar), you’ll see two main tabs:  
![](https://cdn-assets.productfruits.com/f9080da0-da19-4bcd-bd83-adb60da835fc)

**Suggested Articles**:  
Pre-written articles provided by Evolved Office.

**My Articles**:  
Articles you or your team have created and customized.

🔵 **Tip:** Quickly switch between these tabs to view different types of content.  
![](https://cdn-assets.productfruits.com/68d7e7de-7f86-4d63-a4cd-558a92537743)  
 

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## Searching and Filtering Articles

You have quick tools available:

**Select Category Dropdown**: Filter articles by categories like Document Management, Sustainability, or General Business.

**Search Bar**: Enter keywords to find articles by title.

**Search / Reset Buttons**: Click **Search** to apply filters or **Reset** to clear them.  
![](https://cdn-assets.productfruits.com/83a5e644-2dd9-4d1e-9e26-1b511ac49cf8)

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## Viewing and Editing Articles

In the articles table:

**Title**: Click to view or edit the article.

**Category**: Displays the article’s assigned category.

**Create Date**: Shows when the article was created.

**Actions**: Click the **edit icon** 🖉 to open an article for editing.  
![](https://cdn-assets.productfruits.com/2492411a-ef7e-4180-af0d-496d5563a53f)

You can update content, reassign categories, replace images, or adjust formatting at any time.

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## Adding a New Article

To create a new article:

Click the **blue plus (+) button** at the top right.

The **Create / Edit Article** window will open.  
![](https://cdn-assets.productfruits.com/0d55336a-0974-4c2e-b7ae-abc0e1bb7174)

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### 1\. Title and AI Title Generator

At the top:

Manually type your article title.

Or use the **magic wand button** ✨ to access the **AI Title Generator**.  
![](https://cdn-assets.productfruits.com/fff5b836-55de-416e-8849-154be7cb08d3)

**Using the AI Title Generator:**

Enter your **Article Topic** (example: "Managed IT Services for Small Business").

Set how many title suggestions you want (default is 5).

Click **Generate**.

A **Title Suggestions** dropdown will appear — click the arrow to view and select your preferred title.

🔵 **Tip:** You can always adjust the topic and regenerate if needed.  
![](https://cdn-assets.productfruits.com/d95e2bde-14dd-4eac-a13c-69c57f4b310b)  
![](https://cdn-assets.productfruits.com/2b0e24c6-beb0-4a22-b449-916e3de02417)

* * *

### 2\. Selecting Category and Language

**Category**: Choose the appropriate category for your article.

**Language**: Default is English (you may select others if available).

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### 3\. Uploading Images (Optional)

You can upload images in three formats:

**Full Width Upload** (Recommended: 754 x 300)

**Column Upload** (Recommended: 380 x 200)

**Wide Vertical Upload** (Recommended: 189 x 253)

Each upload option allows you to:

Upload new images

Download existing images

Remove images

🔵 **Tip:** Adding images makes your article more visually appealing.

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### 4\. Saving and Proceeding

After completing the **Name & Image** tab:

Click **Save**.

✅ Clicking **Save** moves you to the next step: the **AI Generator** tab.

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## Using (or Skipping) the AI Generator Tab

After saving, you'll land on the **AI Generator** tab.

You have two choices:

**Use the AI Generator** to create or edit your article content.

**Skip the AI Generator** and manually type or paste your article content.

🔵 **Important:**  
The AI Generator is completely **optional** — you have full flexibility!

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### AI Generator Options:

Start by selecting an **Action**:

**Generate New Content**:  
Create a brand-new article based on your settings.

**Rephrase Content**:  
Rewrite existing text to improve or adjust style.

**Summarize Content**:  
Condense longer content into a shorter summary.

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### Other AI Generator Settings:

**Tone**: Choose writing style (Professional, Friendly, etc.)

**Brand Voice**: Select or create a brand voice.

**Industry**: Choose the target industry.

**Keywords / Audience**: Enter any keywords to prioritize.

**Use Bullets in Response**:  
Enter **any number** if you want the output to include bullet points.

**Output Variation Count**:  
Set how many versions you want the AI to create (default is 1).

**Command Box**:  
Add specific instructions for the AI.

**Article Slot**:  
Choose the output format (Email, Full, Wide, Tall).  
  
![](https://cdn-assets.productfruits.com/c0eecfbd-5f11-4a10-83e9-146e23feacdf)

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### Final Steps in AI Generator:

When ready, use these buttons:

**Push New Content:**  
Push the AI-generated content into the selected slot (Email, Full, Wide, Tall).

**Fetch:**  
Fetch previously saved content from the slot.

**Revert:**  
Revert to the last saved version in the selected slot.

**Clear:**  
Clear out the editor for that slot.

🔵 **Tip:**  
Always check which article slot you’ve selected before pushing or editing content.

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## How Content is Pushed to Slots

When you **Push New Content** (starting with "Email" selected),  
the system **automatically populates the Email, Full, Wide, and Tall slots** with the same content.

✅ This gives you a starting point for each format.

🔵 **Important:**  
The AI **does not automatically format** or resize content perfectly for each layout.  
You should **manually adjust** each slot afterward to match the ideal structure for Email or PDF use.

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## Manually Adding Your Own Content (Instead of Using AI)

If you prefer not to use the AI Generator, you can **paste your own content manually** into each of the tabs:

![](https://cdn-assets.productfruits.com/661f58f0-49f2-473f-9d83-ec1099a9a478)

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### Why Are the Different Slots Important?

Each slot serves a specific purpose:

**Email Slot:**  
Only content from the **Email tab** is used for email campaigns.  
The system will automatically **shorten** the email content to fit safely within the structure and template limits, ensuring it displays correctly.

**PDF Full, PDF Wide, and PDF Tall Slots:**  
These layouts are used **exclusively for printable content**, such as **downloadable PDFs, newsletters, flyers, or marketing sheets**.

🔵 **Tip:**  
Start by finalizing your Email version first, then paste and adjust the content for the PDF versions to match their layout needs.

* * *

## Editing in Different Slots (Email, PDF Full, PDF Wide, PDF Tall)

Each slot tab allows you to:

-   Customize content individually
-   Format according to the design layout
-   Optimize the article for different distribution methods (email vs. printable PDF)

* * *

## Maximum Content Limits Per Slot

Each slot has a **maximum content size limit** to ensure:

-   Fast loading and sending
-   Proper formatting in emails and PDFs
-   Reliable system performance

🔵 **Important:**

The limit is enforced by the system but **not visibly displayed**.

If you exceed the limit, you will see a **"Maximum content limit reached"** warning.

**Solution:** Shorten your content slightly until it fits.

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## Summary

The **Articles** page is your all-in-one hub for building effective marketing content.

✅ You can manually create, AI-generate, or customize articles easily.  
✅ Always complete each slot for best results across email and PDF formats.  
✅ Shorten or adjust your article content as needed for different outputs.

[Embedded content](https://www.youtube.com/embed/nQZGLxz8L7U)